The College of Optometrists

Sale and supply of spectacles

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Sub-sections

Key points

  • You must supervise unregistered persons in the sale of spectacles and other optical appliances to people in restricted groups.
  • You must be on the premises at key stages of supervised sale and supply.
  • You should make sure the spectacles you supply meet the patient’s needs.
  • You should communicate clearly with the patient about the purpose, use and maintenance of their spectacles.
  • You must make arrangements for patients to receive aftercare as far as and for as long as is reasonable.
  • Requirements for sale and supply when the person is not present are the same as face-to-face sale and supply.
  • You should only make up spectacles using prescriptions over two years old if it is in the patient’s best interests.
  • Patients have a right to take their prescriptions elsewhere.

Regulation

A258
Unregistered persons must not sell spectacles to children under 16 and patients who are registered as sight impaired or severely sight impaired unless they are supervised by a registered practitioner.69 See sections on Supervising the sale and supply of spectacles and Working with colleagues

References

69 Opticians Act 1989 s27(1)(b)

Principles

A259
All spectacles or other optical appliances should be sold and supplied by, or under the supervision of, an optometrist or dispensing optician, even if an unregistered person could legally complete the sale without supervision. You should decide what is in the best interests of the patient. 
A260
When selling and supplying spectacles to a patient you should: 
  1. explain clearly to the patient the purpose and function of the spectacles 
  2. ensure the spectacles are suitable for the patient’s needs
  3. take and record facial, frame and other appropriate measurements before ordering the spectacles
  4. check that the spectacles are CE marked and conform to the relevant standards70 
  5. check that the spectacles correspond to the written prescription or sight test record
  6. fit them to the patient to ensure the correct plane, height and position
  7. check them on the patient for fit, comfort and function, making any adjustments before the patient takes them away
  8. check against a letter chart or equivalent, where appropriate, to ensure correct acuity, and
  9. advise the patient on how to use and maintain the spectacles.
A261
You may make up spectacles without a prescription, for example by duplicating an existing pair of spectacles, if you feel this is in the patient’s best interests.  
A262
You must make arrangements for the patient to receive aftercare as far as and for as long as is reasonable.71

References

70 British Standards [College members only], [accessed 31 Oct 2013]
71 Opticians Act 1989 s27(3B)

Supervising the sale and supply of spectacles

Please read in conjunction with section on Supervision in the Communication, partnership and teamwork domain.

A263
You may delegate the sale and supply of spectacles but you remain responsible for the whole process. 
A264
You must be on the premises when you are supervising the sale of spectacles to someone in a restricted group (that is, patients under 16 or who are registered as visually impaired) at key stages of the sale.72  
A265
If you are supervising someone undertaking the sale of spectacles to a patient you should ensure they have taken the steps listed in para A260
A266
If you work in a team with others it should be clear on a daily basis which professional is responsible for the supervision of sale and supply. The practice should ensure that supervisors are in a position to fulfil their supervisory role. 

References

72 GOC v Boots Opticians Ltd, Richard Simmons and Trevor Burgess 2009

Prescriptions over two years old

A267
Unregistered persons may not dispense prescriptions that are more than two years old.73 74
A268
You may sell and supply spectacles to a prescription that is more than two years old. 
A269
If you decide to make up spectacles for a patient who has not had a recent eye examination you should: 
  1. only do this in exceptional circumstances, and
  2. act in the best interests of the patient.

Sale and supply when the patient is not present

A270
You should not sell and supply spectacles without ensuring: 
  1. that the patient’s measurements and visual needs have been assessed and verified, and
  2. that any optical appliance you supply meets these measurements and needs.
A271
You should ensure that adjustments and minor repairs can be made to the spectacles.  
A272
You must make arrangements for aftercare.71 

References

71 Opticians Act 1989 s27(3B)

Taking the prescription elsewhere

A273
Patients have a right to have their prescriptions dispensed where they choose. You may advise your patients of the potential difficulties of separate prescribing and dispensing, particularly if they have a complicated prescription or lens form. The College has a suggested form of words which you may wish to use on your prescriptions:

'You have a right to have your prescription dispensed wherever you choose. However, as prescribing and dispensing of spectacles are closely linked it is best to have your spectacles dispensed where you have your eyes examined. It is often more difficult to resolve any problems you may have with your spectacles when prescribing and supply are separated.'

Ready-made reading spectacles

A274
If you sell and supply a pair of ready-made reading spectacles you must satisfy yourself that they are suitable for the patient’s needs. 

Sports eyewear

A275
You can only sell and supply prescription sports eyewear under the same conditions as other optical appliances.  

In-house glazing

A276
If you assemble spectacles you must register with the Medicines and Healthcare Products Regulatory Agency (MHRA).75 This applies to: 
  1. practices that carry out their own glazing
  2. practices where the frame is traced and lenses edged remotely, prior to assembly in the practice, and
  3. new products and does not relate to reglazing patients’ own frames.

References

75 MHRA Registration of medical devices [accessed 31 Oct 2013]

Useful information and links

Association of Optometrists. Supervision of trainees and unregistered staff (AOP login required) [accessed on 17 Jun 2016]

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